Notes for 2018 Contest
======================

Agenda

* General schedule of events for Saturday
   * 8:00 AM - Registration starts
   * 8:00 AM - someone from each site joins Slack
   * 8:30 AM - Welcome, brief rules (Video Chat)
   * 9:15 AM - Practice contest starts
   * 10:00 AM - Practice Contest ends
   * 10:xx AM - Lunch starts
   * 11:00 AM - Rules Refinement (Video Chat)
      * Note that Kattis *will* allow login for incorrect contest
   * Noon - Regional Contest starts (signalled via Slack)
   * 1:00 PM - Coaches Roundtable (Video Chat)
   * 4:00 PM - scoreboard freezes
   * 5:00 PM - Regional Contest ends
   * 5:02 PM - Contestant machines re unlocked
      * Kattis allows teams to login and access all submissions after contest
   * 5:12 PM - Contestant machines get shutdown
   * 5:15 PM - Talks by local folks start
   * 5:xx PM - super starts
   * 5:45 PM (5:30 PM ideally) - Contest Problem Review (Video Chat)
   * 6:15 PM - Awards announcement/resolver (Video Chat) 
* Video Conferencing
   * Will be done with BlueJeans
   * Ideally each site has a meeting room with a projector to show the video conference
   * Prefer to have each site broadcasting a webcam of their students in the room but not mandatory
   * All presentations for SCUSA will be done over video con
   * We will use the one video conference meeting for the whole weekend
* Logins! Logins! Logins!
   * Login to the contest image: team-XXXX
   * Login to Kattis for practice: scusa18practice-team-XXXX
   * Login to Kattis for regional: scusa18-team-XXXX
   * Passwords will be different for practice and regional competitions
   * Each site should have login instructions for practice and regional
      * site-contest.txt - Regional contest team printouts
      * site-practice.txt - Practice contest team printouts
      * site-registration.txt - Team printouts with just usernames
      * site-secret.txt - all usernames and passwords
      * site-summary.txt - no passwords
* Registration
   * Coach to register the team to not crowd the registration table with students
   * Coach will receive team t-shirts and any extra info such as:
      * Team info sheet (not password sheet)
      * Rules?
   * Since we will be only doing a one day contest, registration needs to happen quickly
* Contest Rooms
   * Two teams from the same school should not be seated next to each other
   * Prefer to print labels for each machine that help teams find their computer to sit at
* How we will run the practice and regional contest
   * Make sure that contestants know to NEVER power down, reboot machines. They login after contest starts and log off when before they leave (for both practice and regional contests)
   * Need at least one staff member/trusted volunteer in each room where contestants are competing
   * 15 minutes before start of competition, each site checks in to confirm that their site is ready
   * Teams should be sitting at their space at least a few minutes before start
   * Problem sets (3) and login instructions under keyboard (or similar) before contest starts
   * Slack channel (operations) will be used by me to announce start, at that time each site tells to team to start
   * Only then may they login to the computer and open the packet and look at the problems
   * Scoreboard will freeze at 1 hour left in competition to build anticipation for winner
   * Time warnings at 1 hour to go (when scoreboard finishes), 30 to go, 15 to go , end
   * Contest ends -- all sites confirm that they have announced end 
   * Internet will be restored for 10 minutes (so teams can upload code)
   * Tell teams to NOT turn machines off or unplug USB keys
   * Shuffle teams out of rooms shortly after end of contest
   * Once students are gone, sites can clean the contest area and return to normal
   * Students should not leave with a prod copy of the contest image!!
* All communication during contests will be through Slack!
* Site should provide
   * Scratch sheets of paper
   * Writing utensils
* Printing at each site
   * Runner at printer should distribute printout to teams
   * Printouts *should* have a cover sheet with team name but it is application-dependent
* Prizes